Edon Northwest Local Board of Education: District’s Updated Five Year Forecast Indicates Continued Deficit Spending

     While the updated Five Year Forecast is looking somewhat better than it did five months ago, Edon Northwest Local Board of Education heard the District would still continue to face deficit spending, when it convened in regular session Tuesday, October 9, 2012 in the school’sMediaCenter.  President Suzi McCullough called the monthly evening meeting to order with all members in attendance.

     “As you know, we have to provide a forecast to the State twice a year – once in October and once in May,” began District Treasurer Kerry Samples.  “This forecast, updated over what was originally [presented] last May, [shows the District] looking a bit better going out into the future.”  Although the June 30, 2016 Total Ending Cash Balance ($612,023) was $300,000 better than first estimated, Samples cautioned the District would still continue to deficit spend throughout the Five Year Forecast. (Numbers show the following Total Ending Cash Balances: FY12 ~ $2,388,159; FY13 ~ $2,005,570; FY14 ~ $1,660,903; FY15 ~ $1,128,507; FY16 ~ $612,023 and FY17 $-34,430).

“If you look at Fiscal Year 2017” he noted, “we’re pretty much out of money at that point.”  With all the cutbacks and further cost-saving measures put into practice over the past several months, the District was able “to buy” an extra year without any additional funding.  However, revenue lines still clearly tell the financial story.

“As we discussed earlier, revenues will begin to drop off [as early as next month],” said Samples. “Last year, we had $5.4 million in revenue; this year, we’re only going to have $4.950 million.  That’s a drop of $450,000 in just one year.”  This, unfortunately, will keep on building throughout the next five fiscal years.

Now in the second and final year of the current State Biennial Budget (July 1, 2011 through June 30, 2013), Districts can only wait until next spring to see what legislators come up with and how the Ohio Budget Bill will affect them.  “What we’re hearing about the new budget “is ‘don’t expect’ any funding,” shared Samples.  “We don’t know how they’re going to handle the State’s casino revenue either.”

“Again, while the Five Year Forecast does look a little better, we’re still deficit spending ~ even with cost-cutting measures, etc. now in place.  We will need to put on another levy probably next year sometime to get new revenue coming in; the State is not going to be much help,” Samples pointed out.

“Even though we are going [somewhat] in a positive direction,” concluded President McCullough, “the State could change things again and in five months, we could go back the other way.”

With their review of the Forecast and its supporting notes completed, the Board went on to approve the District’s Five Year Forecast as presented.  District residents interested in learning more about the Forecast should contact Mr. Samples, Superintendent Ewers or visit the District’s Website at www.edon.k12.oh.us.

Highlights from October Reports to the Board included:


Grades KK-6 Principal Bonnie Troyer 

  • Recognized September’s Bomber Courtesy Club members.
  • Noted donations for school supplies and student needs continue to arrive from the community; a heartfelt thanks was extended to everyone for these much-appreciated acts of kindness.


Technology Coordinator Molly Miller

  • Shared new internet filters from Lightspeed Systems would be operational mid-October.
  • Noted the process of restructuring the Technology Committee is underway; Board members were invited to attend its next meeting.

Race to the Top ~ Kris Dobbelaere 

  • Shared the Transformation Team had met that day and had reviewed the Progress Monitoring Tool; while a lot of data is being requested, the District remains on target in accomplishing its goals. Plans are to merge all data into one place for easier teacher-access.
  • Noted elementary teachers were exploring resources outside the District to help support RttT classroom programs; two grants have been written (one for $2200 by two teachers; another for $1700 by one teacher) for materials and supplies. 

Superintendent Ed Ewers

  • Stated additional 2012 Ohio School Report Card preliminary data would be released October 10; data will be available to the public on October 17.
  • Noted the draft of two-year recommendations for the Cost-Saving Plan was ready for the Board’s review; specifics regarding where the District will go, how decisions will be made, based upon finances and what’s happened with the levy, etc. will be discussed next month.
  • Expressed a huge “thank you” to the families of Allyson Word for working with the District in purchasing letter signage for the west side of school; work was done locally and at no cost to the District.  Thanks were also extended to Paul Stoll for being at the forefront in helping find a proper memorial to Allyson from donations given in her name.
  • Shared current enrollment numbers are down from those reported this time last year (592 compared to 626); Open Enrollment/Out remained consistent (thirty-three students this year; thirty-one a year ago).
  • OutlinedOhio’s New Teacher Evaluation System (OTES) set to go into effect the 2013-2014 school year.  Fifty percent of the evaluation will be based on teacher performance (from compiled data); the remaining fifty percent on student performance.  Preparations throughout the year will help create the required policy that must be implemented by July 1, 2013.

In other action, the Board:

  • Accepted Cash Donations from Target ($22.87 apiece to Elementary and High School Principal Funds); Mrs. Bonnie Troyer ($25 ~ training) and Great Midwest Sports ($600 ~ Spring Sports Schedules).
  • Approved a Participation Agreement with Millcreek-WestUnitySchoolsand MontpelierExemptedVillageSchoolsfor 2012-2013 special education services.  
  • Approved a Use Agreement with School Stream (a consortium program), effective October 1, 2012 through September 30, 2013 ($3000). (Buying into the group allows access to the variety of software/forms/documents it’s assembled; currently over five thousand dollars is being spent by the District on Honeywell Alert and Web Design alone.  While a significant savings to the District (possibly a total cost of twelve hundred dollars with E-Rate funding), the program also increases efficiency in daily operations, emergency notifications, allowing more ability to change the website, etc.)
  • Approved the FFA National Convention trip toIndianapolis,IndianaOctober 23-27, 2012.
  • Heard Treasurer Sample’s standard SM2 Report indicating revenues were up sixty-three thousand dollars and expenses down thirty-four thousand dollars for the same three-month period as last year.  The District is tracking ninety-seven thousand dollars better than a year ago.  (He also noted revenues will start decreasing with last month’s final Education Jobs Fund payment and the reduction in Personal Property Tax Reimbursement ($46,000) set to begin in November.)
  • Approved a 2012-2013 Substitute Cashier Contract with Amy Wicker.
  • Approved 2012-2013 Supplemental Contracts with Nate Aschliman (5th & 6th Grade Boys Mini Bombers); Mark Blue (7th Grade Boys Basketball); Lisa Heslop (7th Grade Girls Basketball); Carey Kiess (Yearbook); Brien Moore (8th Grade Boys Basketball); Terry Whitney (8th Grade Girls Basketball); Cathy Frastaci (Musical Production/one-half; Assistant Musical Production/one-half) and Crystal Bowers (Musical Production/one-half; Assistant Musical Production/one-half).
  • Approved employee advancement on the salary schedule (BA to 150 hours) for the 2012-2013 School Year, upon proof of completion of education requirements, for Jessica Horning (Grades 6-8 Intervention Specialist).
  • Changed next month’s regular meeting date from Tuesday, November 13 to Tuesday, November 6.
  • Approved minutes from the regular meeting held Tuesday, September 11.
  • Approved September’s Financial Reports along with the Amended Certificate of Estimated Resources and Appropriation Increases/Decreases for FY 2013.
  • Approved policy revisions to File DN/School Properties Disposal (required language change ~ before selling property that is no longer needed, the District must advertise its availability and offer it first to any interested community school, college preparatory high school, etc.) and File EBCD/Emergency Closings (updated to allow on-line education or “Blizzard Bags” once the District has exceeded its allotted five calamity days).

The Edon Northwest Local Board of Education will convene next on Tuesday, November 6, 2012 in the school’sMediaCenter beginning at 6:30 p.m,

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