Montpelier Village Council Decides On Retirement Agreement

The Montpelier Village Council met on June 4, 2013, for their regular meeting to pass an ordinance and several resolutions. In addition to their usual business, they also heard and approved the minutes of the June 17 public hearing to hear comments regarding the proposed resolution to apply for the 2013 Community Development Block Grant Discretionary Targets of Opportunity for Downtown Revitalization that the village hopes to receive for renovation of the National Bank Building at the corner of West Main Street and Empire Street in downtown Montpelier. This building includes the following addresses in the building: 224 West Main Street, 102, 104, 106, and 108 Empire Street. Several owners of downtown businesses were on hand to ask questions during the 40 minute public hearing.

Ordinance 2155 was heard and passed in its third reading. This is an ordinance authorizing the village manager to make contracts and purchases when the expenditure does not exceed $50,000. This ordinance brings the village current with state standards.

Council also passed Resolution 1050, a resolution authorizing the village manager to enter into an agreement with Spectrum Engineering for Proposal #206042013.00B to provide associated professional engineering services for expansion of the airport substation for the electric system of the Village of Montpelier. Rules were suspended and the resolution passed. Specifics of the agreement are available online under the Village’s website.

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Resolution 1051, a resolution authorizing the village manager to file an application with the State of Ohio to participate in the Fiscal Year 2013 Community Development Block Grant Discretionary Targets of Opportunity for Downtown Revitalization Program and to enter into an agreement with the State, and declaring an emergency, was passed. This addresses the aforementioned National Bank Building and its renovation.

Council also suspended the rules and passed Resolution 1052, a resolution accepting the amounts and rates as determine by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. This is done annually in order that the village may receive money from the millage of current tax levies.

An executive session was held to discuss acquisition of property and to discuss personnel issues, and action was taken during the meeting during which council approved a modification to the Retirement Agreement for Village employees. Council released the following agreement:

“The Retirement Agreement is a voluntary program, which Council has chosen to offer to eligible Village employees who tender their retirement plans in accordance with this policy. The program is not part of the salary or wage ordinance and will continue as a discretionary benefit that is dependent upon circumstances including the Village’s financial position. Council, at its discretion, may change, modify or eliminate the program at any time.

The program recognizes employees who have provided long-term service to the Village. The program promotes smooth transitions and continuity of service when an employee retires. The program also allows the Village to plan for future vacancies and budget considerations.

To be eligible for the program an employee must have 10 years of continuous full-time employment with the Village of Montpelier and the employee must sign a Retirement Agreement in the form adopted by the village. The Retirement Agreement shall contain a firm retirement date that is at least 12 months, but not more than 18 months after the date the Retirement Agreement is signed by the employee. The employee must be eligible to retire under the applicable PERS regulations on the retirement date specified on the Retirement Agreement.

If the eligible employee signs the Retirement Agreement and complies with its terms, the Village will pay a one-time lump-sum payment to the employee upon retirement. This payment will be equal to 10% of the employee’s gross salary during his or her last year of employment. Provided, however, that if an employee has more than 30 years of employment with the Village of Montpelier, the payment will be calculated on the lesser of either employee’s base salary during his or her 30th year of employment or the employee’s base salary during his or her last year of employment. The payment will be reduced by tax and other withholdings required by law.”

Following council’s return to open session, the meeting was adjourned.

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